Communicating Effectively
Oral and written communications are amongst the most essential skills to succeed at the workplace, according to A report from the Partnership for 21st-Century Skills
Definitely, if the corporate world continues to move more and more to tech-based communication (like email, texting, etc.), hiring a person with strong writing skills is essential.
Therefore, a company that requires employees to send daily emails, write reports, and present at meetings, needs to make sure their employees do their best.
In any company, for example, email is the most common form of business communication, so it is important to get it right. It does not matter the language you decide to write it to any of your clients.
Although emails usually aren’t as formal as letters, they still need to be professional to present a good image of you and your company.
Here are some tips to write a formal email:
- Get to the point and understand the reason of your email
- Be clear and concise
Get your point across. Avoid jargon and unnecessary words.
- Must always be professional
- Proof-read carefully to avoid misspelling or grammar mistakes
- Do NOT use contractions
- Do NOT write in all capital letters
Example:
Dear Mr. Johnson,
I was unable to attend the class today due to a doctor’s appointment. When you have a moment, could please let me know what I missed and what homework I need to have completed for Thursday?
Thank you in advance for your time,
Rosa Clark
Email Format:
Salutation: The salutation of a formal email is similar to the salutation of a letter.
Body Paragraphs:
It is important to remember that an email needs to be concise.
The first sentence, known as the opening sentence, can be a greeting if the situation allows it.
Closing:
Like the salutation, the closing of a formal email can be the same as the closing to a letter.
